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Financial Year 2007/08 The Finance Department supports the PCT on a day to day basis to assist in the delivery of the business plan, national and local priorities and corporate objectives. The Department has to comply with to national target deadlines for completing Annual Accounts, Programme Budgets, Monthly Monitoring Returns, Boards Reports etc as well as pre-determined levels of expected quality in the provision of the information. In addition to these national quality targets, the Finance Department has itself established and agreed to monitor its performance against a small number of local quality standards as follows:- Management Accounts: Budget statements are provided to budget holders within 10 working days of the month-end. Training is provided to all new budget holders within one month of their commencement in post and on an ongoing basis of at least once a year. Monthly meetings are held with all budget managers with a budget of £100,000 or more. For budgets less than £100,000, meetings will still take place but may be less frequent. All budget queries should be responded to within 3 working days. Financial Services All debtor invoices to be raised within 3 working days of receipt of a suitably authorised invoice request form. To review and challenge all financial balances charged to the balance sheet in order to ensure that they meet the correct accounting treatment. Specifically, this will aim to ensure that no items are held inappropriately on the balance sheet for more than 3 months on any ongoing basis during the financial year. At the year-end, no items at all will be held inappropriately on the balance sheet. Capital - Monitoring reports to be received by scheme managers by the 5th working day of the month. Training will be provided to all capital budget holders within one month of their commencement in post and on an ongoing basis of at least once a year. Monthly meetings to be held with staff managing schemes of £100k and over. Aim to consistently reduce the number of coding errors from feeder systems for payroll and stores month on month. Paymaster Services: Ensure that all invoices are appropriately authorised and are in line with the Scheme of Delegation and Reservation prior to payment. Ensure that all invoices are appropriately coded prior to payment. Specifically, the Department will measure its success against this quality standard by means of monitoring of errors by the Management Accounts Team and will aim to have a year-on-year reduction of 5% of errors. Aim to improve continuously the levels of achievement against the Better Practice Payment Policy and identify any issues that may prevent the achievement at the highest levels. Ensure that VAT is recovered where appropriate and reduce the occurrences where there may have been incorrect treatment. Ensure that all GMS/PMS, Drugs, Ophthalmic payments are made on time.
General Issues: As far as possible, aim to provide coverage on all sections between the hours of 9 am to 5 pm on Monday to Thursday each week (9 am to 4 pm on Friday has been agreed). To ensure all telephones answered within one desk set's distance. The Finance Department aims to deliver the above to the highest professional standards and will continue t o evaluate and measure its performance against both internal and external standards and recommendations e.g. Auditors Local Evaluation (ALE).
Trafford Primary Care Trust, 2nd Floor Oakland House, Talbot Rd, Old Trafford, Manchester M16 0PQ